INVITATION TO APPLY FOR ELIGIBILITY AND TO BID


The National Youth Commission, located at the 4th Floor Bookman Building, #373 Quezon Avenue, Quezon City with telephone no. 781-14-06, is inviting interested bidders to bid on the following:

HIRING OF CONSULTANT SERVICES FOR DRAFTING AND FINALIZATION OF ISKOLAR MANUAL

Objectives of the Manual:

- To provide a comprehensive information on the Integrated Sangguniang Kabataan Orientation Leadership And Re-orientation (ISKOLAR) Program;
- To provide “user-friendly” guide on the different areas of responsibilities of an SK officials;
- Serves a guide on management and leadership skills of the SK.

Terms of Reference:

- Drafting and finalization of the ISKOLAR manual;
- Pilot testing of the manual;
- Attend minimum of two (2) meetings with the secretariat and/or ISKOLAR action officers monthly;
- Can work full time with the secretariat and ISKOLAR action officers;and
- Knowledgeable and competent in training manual design.

The approved budget is ONE HUNDRED THOUSAND PESOS (P 100,000.00) for this requirement and chargeable against the NYC current fund.

The project duration is five (5) months, which will commence from the issuance of Notice to Proceed.

The bidders shall observe the following:

A. CRITERIA FOR ELIGIBILITY CHECK, EXAMINATION/EVALUATION OF BIDS AND POST-QUALIFICATION:

1. Eligibility check of prospective bidders shall be on non-discretionary “pass/fail” criteria, which shall be based on the completeness of each prospective bidder’s eligibility requirements.

2. Examination of bids shall be on non-discretionary “pass/fail” criteria, which shall be based on the completeness of the technical and financial documents/information submitted by each eligible bidder.

3. Evaluation of bids shall be on non-discretionary “pass/fail” criteria, which shall be based on the conformity of the documents/information submitted by the eligible bidders as contained in their bid proposals with the NYC-BAC prescribed requirements as provided in the requirements for bidding.

4. Post-qualification shall be on a non-discretionary “pass/fail” criteria, which shall be based on the veracity and responsiveness of all documents/statements submitted by the lowest calculated bidder.

B. BID SCHEDULE:

Note: The schedule on September 01, 2004 for the opening of bids is between 9:00 am and 5:00 pm.

II. ELIGIBILITY REQUIREMENTS TO BID

For Individual Consultant

1. Statement of the consultant that he is not “blacklisted” or barred from the bidding by any government agency, office or corporation;

2. Tax Identification Number (TIN)

3. Community Tax Certificate (CTC)

4. Professional Tax Registration (PTR), if applicable

5. Statement of the consultant of his entire completed contract in the last three (3) calendar years or more, and all his ongoing government and private contracts, including contracts awarded but not yet started. The statement shall include, for each contract, the following:
a) The name and location of the contract/projects;
b) Date of the contract;
c) Type of consulting service;
d) Amount of contract;
e) Contract duration; and
f) Certificate of satisfactory completion issued by the client, in the case of completed contract.

6. The type and number of equipment that the consultant owns, has under lease, and/or has under agreements.

7. The consultant’s latest ITR.

8. His statement, with supporting documents, that:
a) He is a citizen of the Philippines or otherwise duly authorized and/or registered with the SEC and/or any agency authorized by law; and
b) When the types and fields of consulting services in which he wishes to engage involve profession regulated by the laws of the Philippines, he is registered professional authorized by the appropriate regulatory body to practice those professions or allied professions.

Note: Eligibility requirements shall be put inside a sealed envelope marked as “Eligibility Envelope”.


III. REQUIREMENTS FOR BIDDING

Prospective bidders shall put their bid proposals in two separate sealed envelopes, the first containing the technical component of the bid which they will mark as “Technical Envelope” and the second containing the financial component of the bid which they will mark as “Financial Envelope”. The prospective bidders shall likewise mark the two bid envelopes “Do not open before August 30, 2004”.

The Technical envelope shall contain the following:

1. The Bid Security in accordance with the following schedule:
(Choose only one form of security)

The Financial envelope shall contain the following:

Bid price must be in the following form:
-----------------------------------------------------------------------------

DATE

THE PBAC Chairman
National Youth Commission

As per your request, submitted my proposal for the services………………….

Article/Service/Proposed Outputs

Amount of professional fee

_______________________
Name/Signature
________________________
Address/Telephone No.


IV. INSTRUCTIONS TO BIDDERS

1.All prospective bidders or their authorized representatives may attend the opening of the eligibility envelopes.

2. Only prospective bidders who have passed the eligibility check and are thus determined, as “eligible” shall be allowed to participate in the bidding.

3. All eligible bidders or their authorized representatives may attend the opening of bids.

4. Bid security shall be returned only after the lowest calculated and responsive bidder has signed the contract/job order and furnished the Performance Security, except to those that failed to comply with any of the requirements to be submitted in the first bid envelope (technical) of the bid, in which case the bid security shall be immediately returned together to the eligible bidder with the rest of the contents of the first envelope as well as with the second envelope (financial).

5. No eligible bidder shall make any communication with any of the members of the BAC, including the Secretariat, after submission of bids and during the evaluation period until the issuance of the Notice of Award.

6. Winning bidder shall enter into contract with the National Youth Commission (NYC) within five (5) calendar days from receipt of Notice of Award, otherwise the bid security shall be forfeited in favor of the NYC.

7. Winning bidder shall, upon signing of contract, post a Performance Security equivalent to 5% of the total contract price in the form of cash or manager’s check. Said Performance Security shall be converted into penalty in favor of the NYC in the event it is established that the winning bidder is in default in any of its obligations under the contract. Said security shall be co-terminus with and be returned to the winning bidder upon completion of the contract.


V. SUBMISSION

Deadline for submission of all requirements (Eligibility, Technical and Financial Envelope) is on or before August 30, 2004, Monday and look for Ms. Bing Mondejar, BAC member.

All requirements shall be put inside a sealed envelope and addressed to:

CHAIRMAN
Pre-Qualification, Bids and Award Committee
National Youth Commission
4th Flr. Bookman Bldg., Quezon Avenue,
Quezon City

The National Youth Commission reserves the right to reject any or all bids without offering any reason, waive any required formality, and award the contract to any bidder whose proposal, as evaluated by the Committee, is the most advantageous to the government.


(Original Signed)
RAUL DOMINIC I. BADILLA
Executive Director
Chairman, Bids and Award Committee