I. INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

The National Youth Commission, located at the 4 th Floor Bookman Building, #373 Quezon Avenue, Quezon City with telephone no. 781-2323, is inviting interested bidders to bid on the following:

PRINTING OF NYC Newsletter

The approved budget is FIFTY THOUSAND PESOS (P 50,000.00) for this project chargeable against the NYC Current Fund.

The project duration is 30 Thirty-calendar days, which will commence from the issuance of Notice to Proceed and approval of purchase order.

The bidders shall observe the following:

A. CRITERIA FOR ELIGIBILITY CHECK, EXAMINATION/EVALUATION OF BIDS AND POST-QUALIFICATION:

1. Eligibility check of prospective bidders shall be on non-discretionary “pass/fail” criteria, which shall be based on the completeness of each prospective bidder’s eligibility requirements.

2. Examination of bids shall be on non-discretionary “pass/fail” criteria, which shall be based on the completeness of the technical and financial documents/information submitted by each eligible bidder.

3. Evaluation of bids shall be on non-discretionary “pass/fail” criteria, which shall be based on the conformity of the documents/information submitted by the eligible bidders as contained in their bid proposals with the NYC-BAC prescribed requirements as provided in the requirements for bidding.

4. Post-qualification shall be on a non-discretionary “pass/fail” criteria, which shall be based on the veracity and responsiveness of all documents/statements submitted by the lowest calculated bidder.

B. BID SCHEDULE:

Note: The schedule on December 3, 2004 for the opening of bids is between 9:00 am and 5:00 pm.

• ELIGIBILITY REQUIREMENTS TO BID

 1. Name of company/business, address, telephone and fax number, year when the business was established including the number of manpower/employees;

2. Incorporation papers from the Securities and Exchange Commission (SEC) and /or from the bureau of Domestic Trade and Industry (DTI) for single proprietorship;

3. Value Added Tax (VAT)/ BIR Registration Certificate;

4. Track record in the last three (3) years (includes list of customer references and their addresses)

5. Certified photocopy of the latest business/license Permit for the current year;

6. List of Bank References

7. List of Equipment owned

8. Certification under oath that each of the documents listed above is an original copy or a true and faithful reproduction of the original.

Note: Eligibility requirements shall be put inside a sealed envelope marked as “ Eligibility Envelope”.

III. REQUIREMENTS FOR BIDDING

Prospective bidders shall put their bid proposals in two separate sealed envelopes, the first containing the technical component of the bid which they will mark as “Technical Envelope” and the second containing the financial component of the bid which they will mark as “Financial Envelope”. The prospective bidders shall likewise mark the two bid envelopes “Do not open before December 3, 2004 ”.

The Technical envelope shall contain the following:

•   The Bid Security in accordance with the following schedule:

(Choose only one form of security)

DATE

THE PBAC Chairman
National Youth Commission

As per your request, submitted my proposal for the ………………….

Article/Service/Proposed Outputs and the bid price

IV. INSTRUCTIONS TO BIDDERS

1.All prospective bidders or their authorized representatives may attend the opening of the eligibility envelopes.

2. Only prospective bidders who have passed the eligibility check and are thus determined, as “eligible” shall be allowed to participate in the bidding.

3. All eligible bidders or their authorized representatives may attend the opening of bids.

4. Bid security shall be returned only after the lowest calculated and responsive bidder has signed the contract/job order and furnished the Performance Security, except to those that failed to comply with any of the requirements to be submitted in the first bid envelope (technical) of the bid, in which case the bid security shall be immediately returned together to the eligible bidder with the rest of the contents of the first envelope as well as with the second envelope (financial).

5. No eligible bidder shall make any communication with any of the members of the BAC, including the Secretariat, after submission of bids and during the evaluation period until the issuance of the Notice of Award.

6. Winning bidder shall enter into contract with the National Youth Commission (NYC) within five (5) calendar days from receipt of Notice of Award, otherwise the bid security shall be forfeited in favor of the NYC.

7. Winning bidder shall, upon signing of contract, post a Performance Security equivalent to 5% of the total contract price in the form of cash or manager’s check. Said Performance Security shall be converted into penalty in favor of the NYC in the event it is established that the winning bidder is in default in any of its obligations under the contract. Said security shall be co-terminus with and be returned to the winning bidder upon completion of the contract.

V. SUBMISSION

Deadline for submission of all requirements (Eligibility, Technical and Financial Envelope) is on or before December 3, 2004, Tuesday and look for Ms. Percy Abad or Mai Mai Agustin, BAC Secretariat.

All requirements shall be put inside a sealed envelope and addressed to:

CHAIRMAN
Pre-Qualification, Bids and Award Committee
National Youth Commission
4 th Flr. Bookman Bldg., Quezon Avenue,
Quezon City

The National Youth Commission reserves the right to reject any or all bids without offering any reason, waive any required formality, and award the contract to any bidder whose proposal, as evaluated by the Committee, is the most advantageous to the government.