I. INVITATION TO APPLY FOR NEGOTIATED PROCUREMENT

The National Youth Commission (NYC) is inviting interested agencies to apply for eligibility and to bid for Janitorial Services. It shall consist of four (4) janitors: at least one (1) female and three (3) males. Three (3) janitors will be assigned at the NYC office at 4/F Bookman Bldg., 373 Quezon Ave., Quezon City and one (1) janitor at the SK Academy Building located at Pag-asa, Quezon City, respectively.

Qualifications of Janitors:

• Filipino Citizen
• At least high school graduate
• With at least one (1) year experience as janitor/janitress
• Physically and mentally fit
• Must be in a permanent status in the agency
• Not less than 21 years old and not more than 35 years of age
• Can operate Xerox machines
• Willing to work on a Saturday and Sunday as part of their regular working days
• Must have passed psychological examination and drug test
• Cleared by the law enforcement agencies and without record of any conviction or criminal offense, and
• Of good moral character as certified by the AGENCY

The approved budget is FOUR HUNDRED EIGHTY THOUSAND PESOS (P480,000.00) for one year, inclusive of all mandatory benefits and taxes and cleaning equipments and supplies. Said amount shall be chargeable against the NYC Current Fund

The National Youth Commission reserves the right to reject any or all bids without offering any reason, waive any required formality, and award the contract to any bidder whose proposal, as evaluated by the Committee, is the most advantageous to the government.

The bidders shall observe the following:

A. CRITERIA FOR ELIGIBILITY CHECK, EXAMINATION/EVALUATION OF BIDS AND POST-QUALIFICATION:

1. Eligibility check of prospective bidders shall be on non-discretionary “pass/fail” criteria, which shall be based on the completeness of each prospective bidder’s eligibility requirements.

2. Examination of bids shall be on non-discretionary “pass/fail” criteria, which shall be based on the completeness of the technical and financial documents/information submitted by each eligible bidder.

3. Evaluation of bids shall be on non-discretionary “pass/fail” criteria, which shall be based on the conformity of the documents/information submitted by the eligible bidders as contained in their bid proposals with the NYC-BAC prescribed requirements as provided in the requirements for bidding.

4. Post-qualification shall be on a non-discretionary “pass/fail” criteria, which shall be based on the veracity and responsiveness of all documents/statements submitted by the lowest calculated bidder.

B. BID SCHEDULE:

Note: The schedule on February 18, 2005 for the opening of bids is between 9:00 am and 5:00 pm.

ELIGIBILITY REQUIREMENTS TO BID

• Letter of Intent;
• Name of company/business, address with location map, telephone and fax number, year when the business was established including the number of manpower/employees (include members of the Board);
• Incorporation papers from the Securities and Exchange Commission (SEC) and /or from the bureau of Domestic Trade and Industry (DTI) for single proprietorship;
• Value Added Tax (VAT);
• BIR Registration Certificate;
• SSS Clearance;
• Interested agency must be existing for at least 5 years in existence;
• Statement of the prospective bidder of all its ongoing and completed projects/contracts for the last three (3) years stating the following:
• • name of client/company, address and telephone number
  • date of contract/duration of contract
  • total amount of contract
  • number of person deployed for each contract
  • contact person/telephone number/address;
• List of Bank References;
• List of Equipment owned;
• Certified photocopy of the latest business/license permit for the current year;
• Certification as registered G-EPS;
• Letter authorizing the BAC or its duly authorized representative/s to verify any or all of the documents submitted for the eligibility check;
• Certification from DOLE;
• Affidavit of Disclosure (as stated in R.A. 9184);
• Original copy of a duly notarized statement of the bidder that:
• • your company is not “blacklisted” or barred from bidding by the Government or any of its agencies, offices, corporations or LGUs;
  • each of the documents submitted is an original copy or a true and faithful reproduction or copy of the original;
  • anybody from your company is not related by consanguinity or affinity up to the third civil degree to the Head of NYC, the members of the Bids and Awards Committee (BAC), the BAC Secretariat , and the end-users or any officers or employees that have direct access to information that may substantially affect the result of the bidding.

Note: Eligibility requirements shall be put inside a sealed envelope marked as “ Eligibility Envelope”.

The Technical envelope shall contain the following:

• The Bid Security in accordance with the following schedule:

(Choose only one form of security)

The Financial envelope shall contain the following:

Bid price must be in the following form:

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DATE

THE PBAC Chairman
National Youth Commission

As per your request, submitted my proposal for the ………………….

Article/Service/Proposed Outputs and the bid price

_______________________

Name/Signature

________________________

Address/Telephone No.

2. Only prospective bidders who have passed the eligibility check and are thus determined, as “eligible” shall be allowed to participate in the bidding.

3. All eligible bidders or their authorized representatives may attend the opening of bids.

4. Bid security shall be returned only after the lowest calculated and responsive bidder has signed the contract/job order and furnished the Performance Security, except to those that failed to comply with any of the requirements to be submitted in the first bid envelope (technical) of the bid, in which case the bid security shall be immediately returned together to the eligible bidder with the rest of the contents of the first envelope as well as with the second envelope (financial).

5. No eligible bidder shall make any communication with any of the members of the BAC, including the Secretariat, after submission of bids and during the evaluation period until the issuance of the Notice of Award.

6. Winning bidder shall enter into contract with the National Youth Commission (NYC) within five (5) calendar days from receipt of Notice of Award, otherwise the bid security shall be forfeited in favor of the NYC.

7. Winning bidder shall, upon signing of contract, post a Performance Security equivalent to 5% of the total contract price in the form of cash or manager’s check. Said Performance Security shall be converted into penalty in favor of the NYC in the event it is established that the winning bidder is in default in any of its obligations under the contract. Said security shall be co-terminus with and be returned to the winning bidder upon completion of the contract.

V. SUBMISSION

Deadline for submission of all requirements (Eligibility, Technical and Financial Envelope) is on or before February 17, 2005 and look for Ms. Percy Abad or Mai Mai Agustin, BAC Secretariat, with telephone nos. 781-2323 and 781-2386 local 113 .

All requirements shall be put inside a sealed envelope and addressed to:

CHAIRMAN
Pre-Qualification, Bids and Award Committee
National Youth Commission
4 th Flr. Bookman Bldg., Quezon Avenue,
Quezon City