I. INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

 PUBLIC BIDDING FOR THE INFORMATION TECHNOLOGY EQUIPMENT

The National Youth Commission, located at the 4 th Floor Bookman Building , #373 Quezon Avenue , Quezon City with telephone nos. 781-1671/781-1613 local 107, is inviting interested bidders to bid on the following:

 SPECIFICATIONS

The approved budget is FIVE HUNDRED FOURTY THOUSAND PESOS ONLY 540 ,000.00) for this project chargeable against the NYC Fund.

The bidders shall observe the following:

A. CRITERIA FOR ELIGIBILITY CHECK, EXAMINATION/EVALUATION OF BIDS AND POST-QUALIFICATION:

1. Eligibility check of prospective bidders shall be on non-discretionary “pass/fail” criteria, which shall be based on the completeness of each prospective bidder's eligibility requirements.

2. Examination of bids shall be on non-discretionary “pass/fail” criteria, which shall be based on the completeness of the technical and financial documents/information submitted by each eligible bidder.

3. Evaluation of bids shall be on non-discretionary “pass/fail” criteria, which shall be based on the conformity of the documents/information submitted by the eligible bidders as contained in their bid proposals with the NYC-BAC prescribed requirements as provided in the requirements for bidding.

4. Post-qualification shall be on a non-discretionary “pass/fail” criteria, which shall be based on the veracity and responsiveness of all documents/statements submitted by the lowest calculated bidder.

B. BID SCHEDULE :

Note: The schedule for the opening of the bid is on August 18, 2008 between 10:00am and 5:00 p.m.

 ELIGIBILITY REQUIREMENTS TO BID

Letter of Intent;

"  Name of company/business, address, telephone and fax number, year when the business was established including the number of manpower/employees;

"  Incorporation papers from the Securities and Exchange Commission (SEC) and /or from the Bureau of Domestic Trade and Industry (DTI) for single proprietorship;

"  Value Added Tax (VAT)/ BIR Registration Certificate;

"  Interested agency must be existing for at least 5 years;

"  Track record in the last three (3) years (includes list of customer references and their addresses)

"  Certified photocopy of the latest business/license Permit for the current year;

"  List of Bank References;

"  List of equipment owned;

"  Certification as registered G-EPS;

"  Letter authorizing the BAC or its duly authorized representative/s to verify any or all of the documents submitted for the eligibility check;

"  Original copy of a duly notarized statement of the bidder that:

"  your company is not “blacklisted” or barred from bidding by the Government or any of its agencies, offices, instrumentalities or LGUs;

"  each of the documents submitted is an original copy or a true and faithful reproduction or copy of the original;

"  no staff/employees/officers of your company is related by consanguinity or affinity up to the third civil degree to the Head of NYC, the members of the Bids and Awards Committee (BAC), the BAC Secretariat, and the end-users or any officers or employees that have direct access to information that may substantially affect the result of the bidding .

Note: Eligibility requirements shall be put inside a sealed envelope marked as “ Eligibility Envelope”.

III. REQUIREMENTS FOR BIDDING

Prospective bidders shall put their bid proposals in two separate sealed envelopes, the first containing the technical component of the bid which they will mark as “Technical Envelope” and the second containing the financial component of the bid which they will mark as “Financial Envelope”. The prospective bidders shall likewise mark the two bid envelopes “ Do not open before August 18, 2008 ”.

 The Technical envelope shall contain the following:

 The Bid Security in accordance with the following schedule:

(Choose only one form of security)

2. Specific floor plan of proposed office space.

The Financial envelope shall contain the following:

Bid price must be in the following form:

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DATE

THE PBAC Chairman
National Youth Commission

As per your request, submitted my proposal for the ………………….

Article/Service/Proposed Outputs and the bid price

_______________________

Name/Signature

________________________

Address/Telephone No.

1. All prospective bidders or their authorized representatives may attend the opening of the eligibility envelopes.

2. Only prospective bidders who have passed the eligibility check and are thus determined, as “eligible” shall be allowed to participate in the bidding.

3. All eligible bidders or their authorized representatives may attend the opening of bids.

4. Bid security shall be returned only after the lowest calculated and responsive bidder has signed the contract/job order and furnished the Performance Security, except to those that failed to comply with any of the requirements to be submitted in the first bid envelope (technical) of the bid, in which case the bid security shall be immediately returned together to the eligible bidder with the rest of the contents of the first envelope as well as with the second envelope (financial).

5. No eligible bidder shall make any communication with any of the members of the BAC, including the Secretariat, after submission of bids and during the evaluation period until the issuance of the Notice of Award.

6. Winning bidder shall enter into contract with the National Youth Commission (NYC) within five (5) calendar days from receipt of Notice of Award, otherwise the bid security shall be forfeited in favor of the NYC.

7. Winning bidder shall, upon signing of contract, post a Performance Security equivalent to 5% of the total contract price in the form of cash or manager's check. Said Performance Security shall be converted into penalty in favor of the NYC in the event it is established that the winning bidder is in default in any of its obligations under the contract. Said security shall be co-terminus with and be returned to the winning bidder upon completion of the contract.

V. SUBMISSION

Documents must be submitted in accordance with the Bid Schedule and look for Ms. Rochel Ferrancullo and Ms. Rosalina V. Madamba, BAC Secretariat.

 Bid Documents are available for sale at the BAC Secretariat, with contact numbers (02) 781-1613/ (02) 781-1671 local 107.

 All requirements shall be put inside a sealed envelope and addressed to:

 CHAIRMAN
Pre-Qualification, Bids and Award Committee
National Youth Commission
4 th Flr. Bookman Bldg., Quezon Avenue ,
Quezon City

The National Youth Commission reserves the right to reject any or all bids without offering any reason, waive any required formality, and award the contract to any bidder whose proposal, as evaluated by the Committee, is the most advantageous to the government.